A1 Card Template

If you pay advisers an alternate allowance and use time cards to clue their account assignment time, you can use Microsoft Excel to account assignment totals, simplifying your bulk preparation. Especially back you accord with advisers who go off the alarm for breach and meal hours, your circadian calculations can become complex. Relying on Excel to do the algebraic for you helps annihilate errors that can aftereffect in allowance discrepancies, saves time and provides you with a absolute assignment almanac for anniversary employee.

Double-click on the appellation tab for your worksheet and alter the absence “Sheet 1” with the name of an employee. Reserve worksheet Columns 1 through 4 for the employee’s name, afar into first, middle, aftermost and other, with the fourth cavalcade aloof for “Jr.,” “Sr.,” “III” and added suffixes. Label these columns in beef A1 through D1 as “First,” “Middle,” “Last” and “Suffix.” Access “Month” in corpuscle E1, “Week” in corpuscle F1 and “Date” in corpuscle G1. Leave Cavalcade H blank.

Set up start- and end-time columns for anniversary on- and off-clock aeon that defines your company’s assignment day. For example, if your advisers alpha work, alarm out for anniversary of two breach periods and a cafeteria or banquet period, and afresh alarm out at the end of the assignment day, you will charge a absolute of eight columns to ascertain starting and endlessly times. Label anniversary cavalcade in Row 1, starting with Cavalcade I. You can analyze them as “Day Start,” “Break 1 Out,” “Break 1 In,” “Meal Out,” “Meal In,” “Break 2 Out,” “Break 2 In” and “Day End.”

Click on the attack for Cavalcade I and annoyance beyond through Cavalcade P, selecting all eight columns. Switch to the “Home” tab of the Microsoft Excel award and locate the “Number” group. Bang on the chat box launcher – the angled arrow – to the appropriate of Number. In the Number chat box, bang on the “Time” architecture in the account at the left. Accept the “1:30 PM” architecture blazon to affectation times with the AM or PM indicator. Bang on the “OK” button to administer your formatting.

Enter “Day Total” in corpuscle H1. Bang on the attack for Cavalcade H to baddest the absolute column. Bang on the “Number” chat box launcher afresh and baddest the “Custom” format. Accept the “h:mm” architecture type, and bang on the “OK” button to architecture the achievement of your blueprint in hours and minutes.

Enter the afterward blueprint in corpuscle H2:

=SUM(J2-I2, L2-K2, N2-M2, P2-O2)

This abacus adds up the assignment time from day alpha through aboriginal break, first-break end through meal time, meal-time end through additional break, and second-break end through day end. Because the beef in cavalcade H backpack hour:minute formatting, your sum appears as a absolute bulk of time.

Place your cursor at the basal appropriate bend of corpuscle H2. Back the auto-fill handle – a atramentous ” ” – appears, annoyance it bottomward until you’ve abounding row 366, or 367 if you are documenting a bound year. You can avoid the blooming error-indicator triangle that appears in the high larboard bend of anniversary of these beef because it alone signals that the blueprint you’ve busy through the corpuscle ambit references abandoned cells.

Click on the select-all button at the circle of the row and cavalcade headings. Press “Ctrl-C” to archetype the absolute worksheet to the clipboard. Bang on the ” ” assurance to the appropriate of the accepted worksheet name and admit addition area for the abutting employee. Press “Ctrl-V” to adhesive your labels and formulas into the new worksheet. Continue creating worksheets and pasting abstracts until your workbook contains a worksheet for anniversary employee. After you’ve accomplished abacus worksheets, double-click on the appellation tab for anniversary one and alter the absence “Sheet X” with the name of an employee.

Click on the “View” tab of the Excel award and locate its Window group. Bang on the arrow beside “Freeze Panes” to accessible its drop-down menu. Baddest “Freeze Top Row” to accumulate your appellation row arresting as you annal through your file. Repeat this action for anniversary worksheet.

Type your aboriginal employee’s name in beef A2 through D2 of the applicative worksheet. Blazon the name of the ages in corpuscle E2, the aboriginal date of the assignment anniversary in corpuscle F2, and the alone assignment day in corpuscle G2. Key in the employee’s time-card abstracts in beef I2 through P2. Back you access afternoon time values, blazon them in 24-hour time notation. For example, for 2:00 p.m., access “14:00” after the citation marks.

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Writer Bio

Elizabeth Mott has been a biographer back 1983. Mott has all-encompassing acquaintance autograph announcement archetype for aggregate from kitchen accessories and banking casework to apprenticeship and tourism. She holds a Bachelor of Arts and Master of Arts in English from Indiana State University.

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A1 Card Template

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